Are you a bit behind on keeping track of all the things to get fixed or maintained in your life and your business? Is that causing you to miss things? Things are breaking down at inconvenient times. You are missing payments or, worse, are paying for things you are not using or don’t even know what they are bringing to your business. This happens a lot with programs we sign up for but don’t start using right away and then forget about. Tell me I am NOT the only one this happens to!
Let’s talk about maintaining and controlling the things you need to and set up a system to do that. Yes, right now. Let’s get started.
Being in business is not easy but it doesn’t have to be hard. Actually, it should be mostly fun! What could you do differently to make that true of your business, or your life? Maybe it is because I am an organizing guru, but I think being organized, with systems in place to keep track of things, well, everything, is fun!
People have told me that I make it fun! Thanks for that. I am here for you.
Life has a way of challenging us when it comes to staying on track. Here it is summer and I bet the last thing you want to think about is clearing out your files or cabinets. Maybe you have kids that are off at camp. Perfect time for you to tackle some bigger projects.
What do you think will give you more satisfaction or happiness long term – sitting around watching the dog sleep or organizing your business so you create the best year you’ve had – ever! There is so much to be said for having a super functional space and structure for your business. You realize whenever I say “Business” I also mean to include “Life.”
If you’re treating your business separately from your life, you are probably feeling guilty about both. You feel bad about your business for making you feel guilty for going to the water park with your kids. Because it takes so much time away from your business, you feel guilty being at your kid’s soccer game.
In the meantime, things are not getting done.
- Templates are not being created for your marketing, your follow-up emails, your materials, or your systemized procedures (so you can finally hire someone to help).
- You can’t remember the last time you had the oil changed or the tires rotated on your car.
- Not to mention when you had your last physical check-up.
All this is fixable.
Routines are not always thought of as the way an entrepreneur wants to live. The idea that you started a business to have freedom is a selling point. The reality is that routines and systems are what make the freedom possible. Having things move smoothly and efficiently is key to building your successful business.
When things are undone or put off over and over, that gets frustrating. It also makes you feel like you are out of control, even like a failure, in many cases.
Do you have a list? A list of everything that needs to get done?
The best place to start getting control is with a list. Brainstorm a list.
Give yourself 10-30 minutes to list everything you can think of.
2 – Include partners or team members and family – do it as a group.
- The good news is that you don’t have to do it all at once. Things will come up later and just add them.
Ask everyone to keep an open mind, value all ideas. This will bring huge breakthroughs!
7 – If you know the costs, who needs to be involved, time frames – like how long it takes- add those to the sticky.
- what is urgent, as in late
- what is holding up your progress
- what is really frustrating you
- find something that you would just love to get done and you can afford
- I recommend keeping a separate column for membership things like renewing your website url, other technology,or gym membership.
Bonus Action: if you are really having a good time, enter all these things into a budget so you can figure out how to afford them. Chances are that you have put off a lot of these because you have a money issue.
**We’ll talk more about budgeting and forecasting in an upcoming blog.
How does this feel for you? Once you get started it flows. You have more things in your head than you think. That is why brainstorming is a powerful way to get started.
Now that you have the prioritized lists, you can write them in your calendar each week to work your way through them. Having a visual to keep things moving is really helpful.
This is a really good opportunity to assess what you have and how effective they are working for you.
Now you have a new perspective and clarity that will make it easier to focus on what is important in your business and your life each day.
p.s. Life begins at the end of your comfort zone.
“Putting off an easy thing makes it hard. Putting off a hard thing makes it impossible.”— George Lorimer
Home Tip –
The organizing of your business extends into your life so I want to extend my posts to include a tip for you that is more personal.
While you are organizing all the maintenance info, you will be finding manuals and instructions. The easiest way to keep them handy is to have them in the area where the product is. Most people put them in a box somewhere out of the way but when you need them it is so much easier to grab if they are close. Use a plastic envelope with a clasp that keeps them clean and together in the room for the items. Your kitchen envelope may be a bigger one because it will have all the appliances, lights, fixtures and whatever you buy new.
This makes it easier to pull them out when you replace the item with a new one! Then you don’t end up with a box full of manuals for things you haven’t seen in years!
One last tip – write the date you bought the item and where, on the manual. You’ll be surprised how long you have things!